ICCA Latin America & The Caribbean Summit

9-12 June, 2025
Costa Rica  

Event Background Information  

ICCA's flagship event in Latin American and the Caribbean is the main meeting point for the Latin American meetings and events industry in the region. The summit has been running since 2011, gathering ICCA members, international associations and other stakeholders for a 3-day business workshop, educational sessions and unique destination experiences. 

Target Audience  

The ICCA Latin American & Caribbean Summit gathers the most important destinations, convention centres, hotels and meeting providers of Latin America and the Caribbean (ICCA members), facilitating the interaction and connections with top decision makers (CEOs, Presidents, Vice presidents, General Secretaries and Executive Directors) from regional and international associations who are looking for potential business partners for their upcoming congresses and events in Latin America and the Caribbean.  

Content  

To thrive in today’s fast-paced and ever-changing business events´ landscape, event professionals must be proactive in adopting innovative approaches and leveraging new opportunities. Key trends such as destination diversification, data-driven event strategies, personalization of attendee experiences, and collaboration between stakeholders are reshaping how we plan and execute successful events.  

Understanding how to tap into emerging destinations, harness the power of data, create tailored experiences, and foster strong partnerships will be essential for staying ahead in the industry. ICCA is committed to supporting the evolving needs of the business events´ sector by bringing together experts and thought leaders who can inspire new ways of thinking and spark meaningful conversations. We seek speakers and moderators who can provide fresh insights, practical solutions, and strategies that will empower event professionals to navigate these changes and build resilient, forward-looking events that meet the demands of today’s diverse and dynamic market. 

 Topic Suggestions  

1. Destination Diversification: Exploring Lesser-Known Locations for Events 

As the business events industry continue to grow, event planners are increasingly looking beyond traditional meeting hotspots. Destination diversification has become a key strategy for uncovering new opportunities and tapping into untapped markets. By exploring lesser-known or emerging destinations within Latin America and the Caribbean, organizations can discover unique venues and experiences that offer fresh, exciting settings for meetings and conferences. This trend not only opens up new economic opportunities for local communities but also provides a competitive edge for event planners seeking distinctive and authentic event locations.  

2. Data-Driven Event Strategies: Leveraging Analytics for Greater Impact 

In today’s fast-paced digital world, data has become a critical asset in shaping the success of events. Data-driven event strategies enable organizers to optimize decision-making, enhance attendee engagement, and measure the return on investment (ROI) with precision. By collecting and analyzing data from various sources—such as attendee behaviors, feedback, and event performance—organizers can personalize experiences, improve event logistics, and identify trends to inform future strategies. This approach ensures events are not only more efficient but also more impactful, offering value for both organizers and participants. 

3. Personalization and Attendee Experience: The Future of Event Engagement 

The future of events lies in creating personalized experiences that resonate with attendees on a deeper level. Personalization allows organizers to cater to individual preferences, ensuring that each participant feels valued and engaged. Whether through tailored content, customized networking opportunities, or interactive experiences, the goal is to make every aspect of the event meaningful and memorable.  

By leveraging technology such as event apps, AI-driven matchmaking, and data analytics, planners can create seamless, dynamic experiences that enhance attendee satisfaction and foster lasting connections. 

4. Collaboration Between Associations, Destinations, and Suppliers: Building Stronger Partnerships 

In today’s interconnected business events industry, collaboration is key to driving success and creating long-term value. Strong partnerships between associations, destinations, and suppliers are essential for delivering exceptional events that meet the needs of all stakeholders. By working together, these groups can share resources, co-market destinations, and streamline processes, ensuring that events run smoothly and effectively. Collaborative efforts also help to create more sustainable and impactful events, while promoting the region as a whole as a top-tier destination for international meetings. This cooperative approach ultimately enhances the experience for event planners and attendees alike, contributing to the overall growth and success of the business events industry in Latin America and the Caribbean. 

Event Dates  

9-12 June, 2025  

Timing  

Submission Guidelines  

Terms and Conditions  

• This call for speakers/moderators is open to anyone, from anywhere in the world, you do not need to be an ICCA member to submit a proposal.   
• Any ICCA members submitting a proposal participating must be in good standing.   
• We welcome proposals from professionals outside of the events industry. 
• Applications must be submitted in English. 
• In the name of remaining impartial, an independent Education Committee will be responsible for deciding which speakers/moderators form part of the final programme. The ICCA Team will not be responsible for making the final decision.   
• Only those speakers/moderators selected will be contacted after submission of your application.  
• Upon selection, ICCA staff will communicate the specific terms and conditions that will apply for your participation. These differ for each event.  
• Please indicate the session format and time indication needed for your proposal.  

Priority will be given to proposals that fulfil the following criteria:  

• Consider gender balance and DEI. We will prioritise session / speaker proposals that demonstrate diversity in people's backgrounds, age, religion, cultural background, perspectives, and experiences, fostering an inclusive environment where everyone feels valued and heard.  
• Include diverse perspectives (geographical, industry sector, association viewpoint etc.).  
• Accessibility: Prioritize making the event as accessible as possible for all attendees.  
• Sustainability: Incorporate sustainable practices and promote eco-friendly initiatives throughout the event.  
• Multi-Stakeholder Engagement: Highlight the importance of involving diverse stakeholders in business events for broader perspectives and collaboration.  
• Address a provocative topic, trending for the meetings and events industry and with clear learning outcomes, however, keep the 4 key areas in mind.   
• New formats: Any format is acceptable, as long as it effectively supports the objectives of the session.  

How to Apply  

Applicants must submit the following information to be eligible to be selected. Choose what is relevant to you. Applications must be submitted in English.    

1. Moderator     

• Moderator name    
• Bio  and references   
• Description of what you can do and what they've done before    

Session name / headline    

• Name/headline, session    
• Which topic do you want to moderate    
• Session description     

Proposed moderator    

• Please summarise your approach in 1 sentence    

• Summary in 300 words how you will moderate    

Max 3-minute video summarising your approach    

Session format    

What format would you propose to deliver your session in. Remember - the more creative, the better!    

2) Speaker    

• Speaker name    
• Bio  and references   
• Description of what you can do and what they've done before    

Session name / headline    

• Name/headline, brief session outline and description    
• What is your proposed topic  
• Session description     

Proposed speaker    

• Please summarise your session in one sentence    
• Summary in 300 words    
• Max 3-minute video summarising your topic    

Session format    

• What format would you propose to deliver your session in. Remember - the more creative, the better!    

Late submissions will not be accepted. One person can submit more than 1 proposal.     

 Send your proposal to: education@iccaworld.org. See deadlines above.   

Questions?  

For questions, please contact us at education@iccaworld.org.  

General Principles      

ICCA Head Office will provide marketing and promotion services and full administrative support for the event and holds the authority to manage the finances of the event.    

Disclaimer: Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.