The Future of Healthcare Meetings

1-3 October 2025
Düsseldorf, Germany

Event Background Information  

The Future of Healthcare Meetings will bring together all stakeholders including healthcare professionals, healthcare association leaders and meeting suppliers to collaboratively explore how healthcare meetings should evolve to stay relevant and engaging for future generations.  

Düsseldorf is a leading hub for medical technology, pharmaceuticals, and healthcare innovation in Europe. Its world-class infrastructure, its excellent venues and central location makes this city ideal for the next Future of Healthcare Meetings.  

Event Dates  

October 1-3 2025  

Event Format  

The educational programme lasts 2 days .

Target Audience   

The Future of Healthcare Meetings will bring together all stakeholders including healthcare professionals, healthcare association leaders and meeting suppliers to collaboratively explore how healthcare meetings should evolve to stay relevant and engaging for future generations.    

Content  

One of the biggest health challenges for healthcare meetings in 2025 will likely be navigating the ongoing impact of digital health transformation and ensuring equitable access to healthcare knowledge and resources. As healthcare continues to embrace technology—such as telemedicine, AI-driven diagnostics, and virtual health platforms—meetings will need to address the digital divide, ensuring that professionals from all regions and backgrounds can access the latest innovations, knowledge, and collaboration opportunities.  

In addition, there will be a growing need to focus on mental health and well-being. The pandemic highlighted the significant impact of stress, burnout, and mental health challenges within the healthcare sector. In 2025, healthcare meetings will need to prioritise mental health initiatives, offering support resources for healthcare workers while also fostering environments that address the emotional well-being of attendees.  

Finally, sustainability in healthcare events will continue to be a challenge. With a rising emphasis on eco-friendly practices, organising large-scale events that minimise environmental impact while delivering value will require innovative solutions to reduce waste, carbon footprints, and other ecological concerns. Balancing sustainability with the growing demand for hybrid and virtual event models will be a crucial consideration for the future of healthcare meetings.  

Topic Suggestions  

The future of subvention, facilitating engagement with the medical eco-system in destinations, compliance challenges/solutions/case studies, CME challenges/solutions/case studies, how venues can meet the needs of medical meetings, innovations in the set-up of medical meetings, engaging session and poster formats  

Some issues that are particularly relevant to medical meetings e.g. allergies and pollution, labs and waste.  

Timing  

Submission Guidelines  

Terms and Conditions  

• This call for speakers/moderators is open to anyone, from anywhere in the world, you do not need to be an ICCA member to submit a proposal.   
• Any ICCA members submitting a proposal participating must be in good standing.   
• We welcome proposals from professionals outside of the events industry. 
• Applications must be submitted in English. 
• In the name of remaining impartial, an independent Education Committee will be responsible for deciding which speakers/moderators form part of the final programme. The ICCA Team will not be responsible for making the final decision.   
• Only those speakers/moderators selected will be contacted after submission of your application.  
• Upon selection, ICCA staff will communicate the specific terms and conditions that will apply for your participation. These differ for each event.  
• Please indicate the session format and time indication needed for your proposal.  

Priority will be given to proposals that fulfil the following criteria:  

• Consider gender balance and DEI. We will prioritise session / speaker proposals that demonstrate diversity in people's backgrounds, age, religion, cultural background, perspectives, and experiences, fostering an inclusive environment where everyone feels valued and heard.  
• Include diverse perspectives (geographical, industry sector, association viewpoint etc.).  
• Accessibility: Prioritize making the event as accessible as possible for all attendees.  
• Sustainability: Incorporate sustainable practices and promote eco-friendly initiatives throughout the event.  
• Multi-Stakeholder Engagement: Highlight the importance of involving diverse stakeholders in business events for broader perspectives and collaboration.  
• Address a provocative topic, trending for the meetings and events industry and with clear learning outcomes, however, keep the 4 key areas in mind.   
• New formats: Any format is acceptable, as long as it effectively supports the objectives of the session.  

How to Apply  

Applicants must submit the following information to be eligible to be selected. Choose what is relevant to you. Applications must be submitted in English.    

1. Moderator     

• Moderator name    
• Bio  and references   
• Description of what you can do and what they've done before    

Session name / headline    

• Name/headline, session    
• Which topic do you want to moderate    
• Session description     

Proposed moderator    

• Please summarise your approach in 1 sentence    

• Summary in 300 words how you will moderate    

Max 3-minute video summarising your approach    

Session format    

What format would you propose to deliver your session in. Remember - the more creative, the better!    

2) Speaker    

• Speaker name    
• Bio  and references   
• Description of what you can do and what they've done before    

Session name / headline    

• Name/headline, brief session outline and description    
• What is your proposed topic  
• Session description     

Proposed speaker    

• Please summarise your session in one sentence    
• Summary in 300 words    
• Max 3-minute video summarising your topic    

Session format    

• What format would you propose to deliver your session in. Remember - the more creative, the better!    

Late submissions will not be accepted. One person can submit more than 1 proposal.     

 Send your proposal to: education@iccaworld.org. See deadlines above.   

Questions?  

For questions, please contact us at education@iccaworld.org.  

General Principles      

ICCA Head Office will provide marketing and promotion services and full administrative support for the event and holds the authority to manage the finances of the event.    

Disclaimer: Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.